Research Systems Administrator

THIS JOB HAS NOW CLOSED

The opportunity

The post-holder will support the Head of Research Information Systems in the administration of UAL’s current research information system (Elements), data repository (Figshare), research profiles (Discovery Module) and other research management software systems. You will assist with the day-to-day management of these system, including daily checks of functionality, setting up new users, troubleshooting queries and liaising with relevant teams to correct problems, as well as assisting with updates to these systems, including data testing and re-entry.

About you

To assist the Head of Research Information systems with the administration of research management systems, including:

• Running daily reports to check systems are functioning correctly.
• Alerting relevant colleagues when issues arise.
• Carrying out checks on user statuses, including adding new users and removing those no longer required.
• Answering basic questions from staff, and directing other queries as necessary.
• Monitoring uploads to Figshare.
• Assisting with the implementation of system updates.

To support academic staff across UAL in their access to research systems training, including: 

• Administration of internal training sessions, including adding sessions to UAL booking systems, arranging Teams meetings, and answering booking queries.
• Reviewing training documentation on a regular basis to ensure it is up to date and revising where necessary to reflect any changes to systems or processes.
• Update content on UAL’s intranet (Canvas) pages.

To assist with the collection and preparation of UAL’s REF submission, including:

• supporting the administration of the systems and processes to prepare, validate and submit the data.
• providing regular progress updates to members of the REF team by running standard reports such as outputs submitted, input issues to be resolved etc.
• engaging with academics and other colleagues to promote the use of Elements and UALRO as part of their regular workload in order to fulfil REF requirements.
• responding to REF audit queries and contribute to the analysis of REF results.

To assist RMA teams on research data management, particularly in the development of data management plans.

If you have any queries about this role or need any reasonable adjustments for your application, please contact Twinkle Brahmbhatt, Senior Resourcing Adviser via email at RKEEstaffrecruitment@arts.ac.uk. 

We are UAL

University of the Arts London (UAL) offers an extensive range of courses in art, design, fashion, communication and performing arts. We are a collegiate University spread across London with six Colleges, four Institutes and five Research Centres. UAL also has two subsidiary companies, delivering specialist activities – UAL Short Courses Ltd, and UAL Arts Temps Ltd.

We’re made up of all types of people, coming together in London, the world’s creative capital. We are designers, artists, performers, thinkers, researchers and makers. Our students, staff and graduates form a global network of creatives, entrepreneurs and leaders. Together, our ideas change the world. Because the world needs creativity.

We are ranked highly across the board. We are ranked first for specialist art and design, second in the world for Art and Design in the 2023 QS World University Rankings (for the fifth year in a row), ranked fifth in sustainability and two of our colleges were rated in the top three fashion schools in the world.

Our culture

We have become one of the world’s most international Universities, welcoming over 22,000 students and 6,000 staff from 130 countries. And, as a global university, staff and students learn from different cultures and perspectives, which leads to new conversations and innovative work. At our very core, everything we do seeks to challenge the status quo by driving social purpose and standing up for what matters.

We welcome applicants from all backgrounds including those who may feel underrepresented in the workforce due to their socioeconomic circumstances such as those from Black, Asian and Minority Ethnic (B.A.M.E.) backgrounds. We aim to be a university where everyone can be themselves and are supported to reach their full potential.

With our commitment to inclusion and diversity, we are proud to be a Race Equality Charter (REC) member to help us reduce barriers that negatively impacts B.A.M.E. staff, a Stonewall Diversity Champion to ensure all LGBTQ+ people are valued at work, a Disability Confident Scheme Committed employer and member of the Business Disability Forum which help us to improve the lives of disabled people in the workplace.

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