Research Systems Administrator

THIS JOB HAS NOW CLOSED

The opportunity

The post-holder will support the Head of Research Information Systems in the administration of UAL’s current research information system (Elements), data repository (Figshare), research profiles (Discovery Module) and other research management software systems. You will assist with the day-to-day management of these system, including daily checks of functionality, setting up new users, troubleshooting queries and liaising with relevant teams to correct problems, as well as assisting with updates to these systems, including data testing and re-entry.

About you

To assist the Head of Research Information systems with the administration of research management systems, including:

• Running daily reports to check systems are functioning correctly.
• Alerting relevant colleagues when issues arise.
• Carrying out checks on user statuses, including adding new users and removing those no longer required.
• Answering basic questions from staff, and directing other queries as necessary.
• Monitoring uploads to Figshare.
• Assisting with the implementation of system updates.

To support academic staff across UAL in their access to research systems training, including: 

• Administration of internal training sessions, including adding sessions to UAL booking systems, arranging Teams meetings, and answering booking queries.
• Reviewing training documentation on a regular basis to ensure it is up to date and revising where necessary to reflect any changes to systems or processes.
• Update content on UAL’s intranet (Canvas) pages.

To assist with the collection and preparation of UAL’s REF submission, including:

• supporting the administration of the systems and processes to prepare, validate and submit the data.
• providing regular progress updates to members of the REF team by running standard reports such as outputs submitted, input issues to be resolved etc.
• engaging with academics and other colleagues to promote the use of Elements and UALRO as part of their regular workload in order to fulfil REF requirements.
• responding to REF audit queries and contribute to the analysis of REF results.

To assist RMA teams on research data management, particularly in the development of data management plans.

If you have any queries about this role or need any reasonable adjustments for your application, please contact Twinkle Brahmbhatt, Senior Resourcing Adviser via email at RKEEstaffrecruitment@arts.ac.uk. 

We are UAL

University of the Arts London (UAL) generates and inspires the creativity the world needs for a better future. Since 1842, our colleges have been defining creative education. With curiosity, imagination and intent we make work which creates lasting change for people and our planet. London is core to who we are, a place where we meet and share ideas with people from different backgrounds and cultures.

Our creative network influences learning, culture, industry and society on a global scale. Our academics and practitioners deliver creative education and inspire new ways of thinking through research and innovation. We work with students at every level from pre-degree and short courses to postgraduate and online learning, enabling them to build the careers they want. Together, we are a community of makers, thinkers, pioneers and storytellers redesigning the future.

Our culture

We are a global University, welcoming over 22,000 students and 6,000 staff from 130 countries. We aim to be a university where people can be themselves and feel supported to reach their full potential. That’s why we are proud to be members of the Race Equality Charter (REC) and Business Disability Forum, are a Disability Confident Scheme Committed and Living Wage employer and maintain our status as a Stonewall Diversity Champion.

Application process

We operate a fair and open anonymous selection process. Thus, you will need to create an account and submit an application through our job board. As part of this, you will need to provide a supporting statement/answer some competency questions to demonstrate your suitability. Our recruitment process involves: Application, Shortlisting, Interview and Assessment, Offer, Onboarding.

We understand the benefits of using AI in work. But, if you are thinking of using it to submit an application, we ask you to think about what value it adds. AI tools tend to lack the personal touch and authenticity we value in candidates. We encourage you to showcase your unique knowledge and skills using your own voice.

If we receive a high volume of applications, the closing day date might close early. We aim to communicate any changes to the closing date with at least 24 hours’ notice. If you have any general questions or have accessibility needs, please refer to our Contact us page.

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