Furniture, Fixtures & Equipment Coordinator – Accommodation, Catering and Retail

The opportunity

Opportunity for a highly organised, detail-oriented individual with a background in interiors, design, or the built environment who enjoys coordinating projects, managing asset information, and working collaboratively to play a key role delivering well-planned spaces that enhance the student experience.

 

In this role you will support the effective planning, coordination and delivery of furniture, fixtures and equipment across University of the Arts London’s accommodation, catering and retail portfolio, ensuring that equipment and fittings support compliance, safe operation, accessibility, maintainability, value for money, and a positive student experience.

 

Your key responsibilities will include:

 

• Creating and maintaining lists (asset registers) of all furniture, fixtures, and equipment in student accommodation, catering and retail spaces
• Making sure records are accurate and up to date

• Helping plan and coordinate furniture and equipment for room upgrades, refurbishments, or new spaces
• Ensuring the right items are ordered, delivered and installed on time

• Communicating with furniture suppliers, installers and contractors
• Coordinating deliveries, installations and any follow-up work if there are defects

• Tracking when furniture or equipment needs repair, replacement or upgrading
• Helping plan future replacements so spaces stay functional and safe

• Working with accommodation, catering, retail and maintenance teams to understand what they need and when work should happen

• Maintaining project files, drawings, schedules and specifications in systems like SharePoint

Your profile

To be considered for this role, you will be a highly organised and proactive professional with experience of coordinating furniture, fixtures and equipment or similar elements within interiors, accommodation, retail, hospitality, or other high-use environments.

 

You will have strong project coordination and communication skills, enabling you to work effectively with internal teams, suppliers and contractors while managing multiple tasks and maintaining accurate asset and project records. You should be comfortable using digital tools to support the coordination of furniture, fixtures and equipment, such as drawing mark-ups, schedules or visualisation software including Adobe Creative Cloud, AutoCAD, SketchUp or Rhino.

 

A relevant qualification in interior design, the built environment, or a related discipline is desirable, although equivalent professional experience would also be appropriate.

 

You will also demonstrate good attention to detail, practical problem-solving abilities, and an understanding of how well-planned furniture, materials and layouts contribute to functional, durable and accessible spaces.

We are UAL

University of the Arts London (UAL) generates and inspires the creativity the world needs for a better future. Since 1842, our colleges have been defining creative education. With curiosity, imagination and intent we make work which creates lasting change for people and our planet. London is core to who we are, a place where we meet and share ideas with people from different backgrounds and cultures.

Our creative network influences learning, culture, industry and society on a global scale. Our academics and practitioners deliver creative education and inspire new ways of thinking through research and innovation. We work with students at every level from pre-degree and short courses to postgraduate and online learning, enabling them to build the careers they want. Together, we are a community of makers, thinkers, pioneers and storytellers redesigning the future.

As a University, we are ranked second in the world for Art and Design. We are formed of 6 Colleges with unique histories and identities: Camberwell College of Arts, Central Saint Martins, Chelsea College of Arts, London College of Communication, London College of Fashion and Wimbledon College of Arts. UAL also has 4 Institutes, 5 Research Centres, 1 Pre-Degree School and 2 subsidiary companies delivering specialist activities.

We are a global University, welcoming over 22,000 students and 6,000 staff from 130 countries. We aim to be a university where people can be themselves and feel supported to reach their full potential. That’s why we are proud to hold a Bronze Award from the Race Equality Charter (REC), are members of the Business Disability Forum and Employers for Carers, and maintain our status as a Disability Confident Scheme and Living Wage employer.

Application process

We operate a fair and open anonymous selection process. Thus, you will need to create an account and submit an application through our job board. As part of this, you will need to provide a supporting statement/answer some competency questions to demonstrate your suitability. Our recruitment process involves: Application, Shortlisting, Interview and Assessment, Offer, Onboarding.

We understand the benefits of using AI in work. But, if you are thinking of using it to submit an application, we ask you to think about what value it adds. AI tools tend to lack the personal touch and authenticity we value in candidates. We encourage you to showcase your unique knowledge and skills using your own voice.

If we receive a high volume of applications, the closing day date might close early. We aim to communicate any changes to the closing date with at least 24 hours’ notice. If you have any general questions or have accessibility needs, please refer to our Contact us page.

Start your application

Candidates are advised to submit applications early.