Resourcing Assistant

The opportunity

We are looking for a Resourcing Assistant to join our friendly and collaborative Resourcing Team. You will be at the heart of keeping our recruitment running smoothly – supporting candidates and hiring managers from first enquiry right through to their first day. Your organisation, communication and problem-solving skills will help ensure every experience feels seamless and professional.

You will also play a key part in supporting our valued Hourly Paid Lecturers and Support colleagues, helping with re-engagements, claims and contracts. It is admin with purpose – you will be directly contributing to how we deliver teaching, learning and support across the organisation.

From preparing interview packs and managing inbox queries to coordinating onboarding and working across systems like Oleeo, iTrent and HPS, you will be the person who keeps things moving and makes sure every detail is right.

You will join a team that is dynamic, inclusive and genuinely supportive. We take pride in doing things well and celebrate each other’s successes. Many of our previous team members have gone on to progress into Resourcing and HR Advisor roles, so this is a great next step if you are looking to grow your career in people and talent.

If you are ready to make a difference, we would love to hear from you but don’t wait too long to apply as we may close this campaign early if applications come flooding in (and we suspect they might).

Your profile

You are someone who enjoys being part of a busy, people-focused team and takes pride in keeping things organised and running smoothly.

You might already have experience in recruitment or HR administration, or you may be ready to take your first step into this area. Either way, you are confident with systems, quick to learn new processes and able to stay calm and focused when juggling deadlines.

You communicate clearly, pay attention to detail and care about giving candidates and colleagues a great experience.

Bring your can-do attitude, curiosity and eye for detail and we will help you build a rewarding career.

We are UAL

University of the Arts London (UAL) generates and inspires the creativity the world needs for a better future. Since 1842, our colleges have been defining creative education. With curiosity, imagination and intent we make work which creates lasting change for people and our planet. London is core to who we are, a place where we meet and share ideas with people from different backgrounds and cultures.

Our creative network influences learning, culture, industry and society on a global scale. Our academics and practitioners deliver creative education and inspire new ways of thinking through research and innovation. We work with students at every level from pre-degree and short courses to postgraduate and online learning, enabling them to build the careers they want. Together, we are a community of makers, thinkers, pioneers and storytellers redesigning the future.

As a University, we are ranked second in the world for Art and Design. We are formed of 6 Colleges with unique histories and identities: Camberwell College of Arts, Central Saint Martins, Chelsea College of Arts, London College of Communication, London College of Fashion and Wimbledon College of Arts. UAL also has 4 Institutes, 5 Research Centres, 1 Pre-Degree School and 2 subsidiary companies delivering specialist activities.

We are a global University, welcoming over 22,000 students and 6,000 staff from 130 countries. We aim to be a university where people can be themselves and feel supported to reach their full potential. That’s why we are proud to hold a Bronze Award from the Race Equality Charter (REC), are members of the Business Disability Forum and Employers for Carers, and maintain our status as a Disability Confident Scheme and Living Wage employer.

Application process

We operate a fair and open anonymous selection process. Thus, you will need to create an account and submit an application through our job board. As part of this, you will need to provide a supporting statement/answer some competency questions to demonstrate your suitability. Our recruitment process involves: Application, Shortlisting, Interview and Assessment, Offer, Onboarding.

We understand the benefits of using AI in work. But, if you are thinking of using it to submit an application, we ask you to think about what value it adds. AI tools tend to lack the personal touch and authenticity we value in candidates. We encourage you to showcase your unique knowledge and skills using your own voice.

If we receive a high volume of applications, the closing day date might close early. We aim to communicate any changes to the closing date with at least 24 hours’ notice. If you have any general questions or have accessibility needs, please refer to our Contact us page.

Start your application

Candidates are advised to submit applications early.