Event Officer

The opportunity

The Events Officer works closely with the Events Manager and Associate Director of Strategic Events and Showcasing to deliver a creative and engaging programme of key events for the University that expand our networks and reflect UAL’s position as one of the world’s leading art and design Universities. Recently this has included the Scholars’ Celebration, the Staff Summer Party and Graduation ceremonies. 

The Events Officer provides the administrative and operational underpinning of the events
programme, developing and implementing key administrative processes for the team and
acting as an advocate for best practice across UAL. With support from the Events Manager, they will be responsible for the delivery of their own portfolio of engagements, such as donor receptions, bespoke tours and panel discussions, as well as providing support for larger activities as needed.

This is an important role for a creative individual with excellent attention to detail, who will
play a key part in ensuring an exceptional experience for all stakeholders and the efficient delivery of UAL events.

Your profile

Experience, knowledge and qualifications

• Experience of using databases for event related data management (knowledge of

Raiser’s Edge and/or Salesforce is desirable)

• 2+ years’ experience of event coordination and administration, including managing

guest lists, RSVPs and working with a database

• Strong organisational and project management abilities, working both independently and with a team

Communication skills

• Excellent communication skills and attention to detail, both written and verbal
• Comfortable communicating with people of all levels and backgrounds

Planning and managing resources

• Plans, prioritises and organises work to achieve objectives on time 

Customer Service

• Ability to build strong relationships with a wide range of people, including internal

colleagues and external stakeholders, such as suppliers and event guests

Teamwork

• Ability to work constructively and collaboratively with colleagues across teams and colleges

Creativity, innovation and problem-solving

• Uses initiative to identify innovative solutions to problems
• Calm under pressure and able to handle challenging situations in a professional

We are UAL

University of the Arts London (UAL) generates and inspires the creativity the world needs for a better future. Since 1842, our colleges have been defining creative education. With curiosity, imagination and intent we make work which creates lasting change for people and our planet. London is core to who we are, a place where we meet and share ideas with people from different backgrounds and cultures.

Our creative network influences learning, culture, industry and society on a global scale. Our academics and practitioners deliver creative education and inspire new ways of thinking through research and innovation. We work with students at every level from pre-degree and short courses to postgraduate and online learning, enabling them to build the careers they want. Together, we are a community of makers, thinkers, pioneers and storytellers redesigning the future.

As a University we are ranked second in the world for Art and Design. We are formed of 6 Colleges with unique histories and identities: Camberwell College of Arts, Central Saint Martins, Chelsea College of Arts, London College of Communication, London College of Fashion and Wimbledon College of Arts. UAL also has 4 Institutes, 5 Research Centres, 1 Pre-Degree School and 2 subsidiary companies delivering specialist activities.

Application process

We operate a fair and open anonymous selection process. Thus, you will need to create an account and submit an application through our job board. As part of this, you will need to provide a supporting statement/answer some competency questions to demonstrate your suitability. Our recruitment process involves: Application, Shortlisting, Interview and Assessment, Offer, Onboarding.

We understand the benefits of using AI in work. But, if you are thinking of using it to submit an application, we ask you to think about what value it adds. AI tools tend to lack the personal touch and authenticity we value in candidates. We encourage you to showcase your unique knowledge and skills using your own voice.

If we receive a high volume of applications, the closing day date might close early. We aim to communicate any changes to the closing date with at least 24 hours’ notice. If you have any general questions or have accessibility needs, please refer to our Contact us page.

Start your application

Candidates are advised to submit applications early.