Administration Coordinator (Learning & Teaching)

The opportunity

University of the Arts London (UAL) is seeking an Administration Co-ordinator to join our Learning and Teaching Directorate. This is an exciting opportunity for an experienced administrator who is ready to take on a leadership role within a team that supports students, empowers staff and drives innovation in learning and teaching.

In this role, you will manage the day-to-day operations of the Learning and Teaching Directorate administration team, providing guidance, conducting performance reviews, and ensuring that objectives are met in line with university policies.

You will provide effective and professional oversight of course-related administration, including managing student records, producing reports and statistical data, preparing documentation for examination boards and communicating results to students in line with university procedures. The role also involves supporting annual monitoring and reaccreditation processes, assisting with enrolment, and helping to ensure the smooth running of the department.

In addition to your management and course-related responsibilities, you will provide high-level executive support to the Director of Learning & Teaching and members of the senior leadership team. This will include oversight of diary management, correspondence, travel arrangements and procurement support.

This description is intended to provide an indication of the core responsibilities of the role, however appointments will be made with consideration to the overall balance of skills, experience and expertise across the team.  Specifically we welcome applicants with skills and knowledge in the areas of academic programme management and finance administration.  

Your profile

You will need a degree-level qualification (or equivalent relevant experience), along with significant administrative experience.

You will also be proficient in Microsoft Office 365 applications, including Word, PowerPoint, Outlook, SharePoint, OneDrive, and Excel, and will be familiar with online tools for diary, financial, and HR administration. You will also be familiar with student administration systems such as SITS.

A high standard of English, excellent communication and organisational skills, and the ability to motivate and lead a team will also be essential for success in this role.

 

We are UAL

University of the Arts London (UAL) generates and inspires the creativity the world needs for a better future. Since 1842, our colleges have been defining creative education. With curiosity, imagination and intent we make work which creates lasting change for people and our planet. London is core to who we are, a place where we meet and share ideas with people from different backgrounds and cultures.

Our creative network influences learning, culture, industry and society on a global scale. Our academics and practitioners deliver creative education and inspire new ways of thinking through research and innovation. We work with students at every level from pre-degree and short courses to postgraduate and online learning, enabling them to build the careers they want. Together, we are a community of makers, thinkers, pioneers and storytellers redesigning the future.

As a University we are ranked second in the world for Art and Design. We are formed of 6 Colleges with unique histories and identities: Camberwell College of Arts, Central Saint Martins, Chelsea College of Arts, London College of Communication, London College of Fashion and Wimbledon College of Arts. UAL also has 4 Institutes, 5 Research Centres, 1 Pre-Degree School and 2 subsidiary companies delivering specialist activities.

Application process

We operate a fair and open anonymous selection process. Thus, you will need to create an account and submit an application through our job board. As part of this, you will need to provide a supporting statement/answer some competency questions to demonstrate your suitability. Our recruitment process involves: Application, Shortlisting, Interview and Assessment, Offer, Onboarding.

We understand the benefits of using AI in work. But, if you are thinking of using it to submit an application, we ask you to think about what value it adds. AI tools tend to lack the personal touch and authenticity we value in candidates. We encourage you to showcase your unique knowledge and skills using your own voice.

If we receive a high volume of applications, the closing day date might close early. We aim to communicate any changes to the closing date with at least 24 hours’ notice. If you have any general questions or have accessibility needs, please refer to our Contact us page.

Start your application

Candidates are advised to submit applications early.