Events Coordinator

The opportunity

Please note that due to the large number of applications we have received for this role, the advert will now be closing on Friday 31st January at 10am. If you are interested in this role, we would encourage you to submit your application by then.

If you offer excellent administrative and customer service skills and are interested in working in events that support making creative education accessible to more people, this is an exciting opportunity to work with the University of the Arts London Awarding Body (UAL Awarding Body). 

UAL Awarding Body works with a variety of further education institutions, universities, and specialised arts and creative industry schools to deliver UAL qualifications in art and design, fashion, creative media, music and performing arts. UAL Awarding Body hosts an annual programme of events to support centres which are approved to deliver our qualifications. 

You will provide support with the organisation of UAL Awarding Body’s events, conferences, workshops and exhibitions across the UK. This will involve providing administrative support, dealing with a variety of stakeholders such as speakers, event staff and organisers via email, telephone and face to face contact, as well as sourcing and booking venues, catering, technical support and other resources. 

Additional responsibilities will include booking travel arrangements for event facilitators and speakers and maintaining an events database, consisting of venues, suppliers and logistical companies. 

The role will involve travelling across the UK in order to attend events. 

Your profile

The role demands exceptional organisational skills, a strong eye for detail and a clear focus on customer service and the customer experience. 

You will need relevant administrative experience and will be comfortable working both as part of a team and independently. 

You will also need excellent communication and ICT skills. 

We are UAL

University of the Arts London (UAL) generates and inspires the creativity the world needs for a better future. Since 1842, our colleges have been defining creative education. With curiosity, imagination and intent we make work which creates lasting change for people and our planet. London is core to who we are, a place where we meet and share ideas with people from different backgrounds and cultures.

Our creative network influences learning, culture, industry and society on a global scale. Our academics and practitioners deliver creative education and inspire new ways of thinking through research and innovation. We work with students at every level from pre-degree and short courses to postgraduate and online learning, enabling them to build the careers they want. Together, we are a community of makers, thinkers, pioneers and storytellers redesigning the future.

As a University we are ranked second in the world for Art and Design. We are formed of 6 Colleges with unique histories and identities: Camberwell College of Arts, Central Saint Martins, Chelsea College of Arts, London College of Communication, London College of Fashion and Wimbledon College of Arts. UAL also has 4 Institutes, 5 Research Centres, 1 Pre-Degree School and 2 subsidiary companies delivering specialist activities.

Application process

We operate a fair and open anonymous selection process. Thus, you will need to create an account and submit an application through our job board. As part of this, you will need to provide a supporting statement/answer some competency questions to demonstrate your suitability. Our recruitment process involves: Application, Shortlisting, Interview and Assessment, Offer, Onboarding.

We understand the benefits of using AI in work. But, if you are thinking of using it to submit an application, we ask you to think about what value it adds. AI tools tend to lack the personal touch and authenticity we value in candidates. We encourage you to showcase your unique knowledge and skills using your own voice.

If we receive a high volume of applications, the closing day date might close early. We aim to communicate any changes to the closing date with at least 24 hours’ notice. If you have any general questions or have accessibility needs, please refer to our Contact us page.

THIS JOB HAS NOW CLOSED