Executive Assistant to Pro Vice-Chancellor / Head of College

The opportunity

Are you a skilled and experienced administrator looking for your next role? University of the Arts London (UAL) is looking for an Executive Assistant to provide administrative support to the Pro Vice-Chancellor / Head of College at Central Saint Martins. 

 As a member of the UAL Executive Board, the Pro Vice-Chancellor / Head of College (PVC/HoC) is responsible for the leadership, direction, and day-to-day operations of the College and for delivering a large cross-university thematic portfolio. In this role, you will support the PVC/HoC with balancing these important responsibilities, helping to manage their time effectively.  

As an Executive Assistant, you will oversee the day-to-day management of the PVC/HoC’s diary and schedule, provide administrative project support, manage correspondence and coordinate travel arrangements. You will also be expected to provide additional ad-hoc support to members of the College Executive as required. 

In addition to this, you will serve as a key liaison to the College Executive Group and UAL’s senior management teams, assisting with the organisation and coordination of executive outreach and external relations efforts. 

About you

We are looking for a hard-working and personable individual, with significant administrative experience at a senior level.  

You will possess significant experience of complex diary management, communicating sensitive messages and dealing with confidential enquiries. In addition to this, you will also have experience of co-ordinating senior-level meetings and servicing committees, drawing on your strong attention to detail and note-taking skills. 

With strong IT skills, you will be proficient in the use of MS Office (e.g. Word, PowerPoint, Outlook, SharePoint, Teams) and will possess experience of using online tools for diary management, financial administration, and HR administration. 

Strong communication, organisational and teamwork skills are also essential for success in this role, along with a sound judgement and the ability to work under pressure. 

We are UAL

University of the Arts London (UAL) generates and inspires the creativity the world needs for a better future. Since 1842, our colleges have been defining creative education. With curiosity, imagination and intent we make work which creates lasting change for people and our planet. London is core to who we are, a place where we meet and share ideas with people from different backgrounds and cultures.

Our creative network influences learning, culture, industry and society on a global scale. Our academics and practitioners deliver creative education and inspire new ways of thinking through research and innovation. We work with students at every level from pre-degree and short courses to postgraduate and online learning, enabling them to build the careers they want. Together, we are a community of makers, thinkers, pioneers and storytellers redesigning the future.

Our culture

We are a global University, welcoming over 22,000 students and 6,000 staff from 130 countries. We aim to be a university where people can be themselves and feel supported to reach their full potential. That’s why we are proud to be members of the Race Equality Charter (REC) and Business Disability Forum, are a Disability Confident Scheme Committed and Living Wage employer and maintain our status as a Stonewall Diversity Champion.

Application process

We operate a fair and open anonymous selection process. Thus, you will need to create an account and submit an application through our job board. As part of this, you will need to provide a supporting statement/answer some competency questions to demonstrate your suitability. Our recruitment process involves: Application, Shortlisting, Interview and Assessment, Offer, Onboarding.

We understand the benefits of using AI in work. But, if you are thinking of using it to submit an application, we ask you to think about what value it adds. AI tools tend to lack the personal touch and authenticity we value in candidates. We encourage you to showcase your unique knowledge and skills using your own voice.

If we receive a high volume of applications, the closing day date might close early. We aim to communicate any changes to the closing date with at least 24 hours’ notice. If you have any general questions or have accessibility needs, please refer to our Contact us page.

Apply

Candidates are advised to submit applications early.

Find out more about Central Saint Martins

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