Executive Assistant to the Head of College Office

THIS JOB HAS NOW CLOSED

The opportunity

This is an exciting opportunity to join the Head of College Office at London College of Fashion. The Head of College Office is responsible for both the leadership, direction, and day-to-day operations of the college and for delivering on a large cross-university thematic portfolio, this role is an opportunity to support in balancing these responsibilities and priorities. 
The Executive Assistant to the Head of College Office will provide professional secretarial and administrative support to the Head of College/Pro Vice-Chancellor and Director of College Administration, including day-to-day management of diaries and overseeing office operations, systems, and processes, taking a proactive role in providing support to priority projects and organising internal and external stakeholder events.

If you have any queries about this role, please contact Valentina Quintero Rodriguez at v.quinterorodriguez@fashion.arts.ac.uk

If you have any queries about the application process or need any reasonable adjustments for your application, please contact the Resourcing Team at vacancies@fashion.arts.ac.uk  

About you

We are looking for a confident, experienced Executive Assistant, skilled at organising complex diaries, who will enjoy working within a purpose-led educational organisation that is agile, dynamic, both mission and results-driven, and community oriented. You will have the ability to exercise good judgment across a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple competing priorities.

The role will require you to manage key strategic relationships on behalf of the Pro Vice Chancellor/Head of College and Director of College Administration, so you will be a confident communicator; somebody who can build and maintain positive relationships, always acting as an ambassador for the office, and capable of managing expectations, communicating sensitive messages with diplomacy and tact, and dealing with confidential enquiries.

You will be able to work under pressure and to tight deadlines, juggling a multitude of tasks which will utilise your skills and experience in several areas including servicing committees, minute-taking, project administration, and event coordination. You must be a forward-looking thinker, who actively seeks opportunities and proposes solutions.
Experience of using online tools for diary management is essential and you should be proficient in the use of Office365 including Word, PowerPoint, Outlook, SharePoint, OneDrive, and Excel.

We are UAL

University of the Arts London (UAL) generates and inspires the creativity the world needs for a better future. Since 1842, our colleges have been defining creative education. With curiosity, imagination and intent we make work which creates lasting change for people and our planet. London is core to who we are, a place where we meet and share ideas with people from different backgrounds and cultures.

Our creative network influences learning, culture, industry and society on a global scale. Our academics and practitioners deliver creative education and inspire new ways of thinking through research and innovation. We work with students at every level from pre-degree and short courses to postgraduate and online learning, enabling them to build the careers they want. Together, we are a community of makers, thinkers, pioneers and storytellers redesigning the future.

Our culture

We are a global University, welcoming over 22,000 students and 6,000 staff from 130 countries. We aim to be a university where people can be themselves and feel supported to reach their full potential. That’s why we are proud to be members of the Race Equality Charter (REC) and Business Disability Forum, are a Disability Confident Scheme Committed and Living Wage employer and maintain our status as a Stonewall Diversity Champion.

Application process

We operate a fair and open anonymous selection process. Thus, you will need to create an account and submit an application through our job board. As part of this, you will need to provide a supporting statement/answer some competency questions to demonstrate your suitability. Our recruitment process involves: Application, Shortlisting, Interview and Assessment, Offer, Onboarding.

We understand the benefits of using AI in work. But, if you are thinking of using it to submit an application, we ask you to think about what value it adds. AI tools tend to lack the personal touch and authenticity we value in candidates. We encourage you to showcase your unique knowledge and skills using your own voice.

If we receive a high volume of applications, the closing day date might close early. We aim to communicate any changes to the closing date with at least 24 hours’ notice. If you have any general questions or have accessibility needs, please refer to our Contact us page.

Find out more about London College of Fashion

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