Executive Assistant

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The opportunity

We are looking for an Executive Assistant to provide effective and professional administrative support to the Pro-Vice Chancellor (online), Director of Production and other members of the UAL Online Senior Leadership team as required. This will include managing calendars, coordinating events and meetings, assisting with report and presentation production, processing expenses, travel arrangements, undertaking financial support tasks and interacting daily with senior staff on operational issues.

UAL Online is an exciting new division which has been established to enable access to the university’s world leading creative arts education to audiences around the globe. We plan to launch with a suite of new postgraduate degree courses starting from the 2024/25 academic year.

In order to achieve this ambition, we need to undertake a major change programme across the university. Building the foundation for our new operations will involve both the evolution of existing systems for new audiences and the build of new systems, infrastructures and processes across the wider university.

This role is an exciting opportunity for an experienced and proactive Executive Assistant / Personal Assistant who likes to help build things. At this early stage in the division’s development, we’re looking for someone who is passionate about helping to advance a positive team culture and also enjoys establishing systems and processes for the team.

About you

You will have and/or be:  

• Educated to degree level or possess equivalent relevant experience.
• Significant administrative experience working with senior level and/or high-profile individuals, as a personal or executive assistant.
• Proficient in MS Office (Office 365 including Word, PowerPoint, Outlook, SharePoint, OneDrive, Excel) and online tools for diary management, financial administration, and HR administration.
• Experience of co-ordinating senior level meetings; demonstrating the ability to write accurate notes with attention to detail.

We are UAL

University of the Arts London (UAL) offers an extensive range of courses in art, design, fashion, communication and performing arts. We are a collegiate University spread across London with six Colleges, four Institutes and five Research Centres. UAL also has two subsidiary companies, delivering specialist activities – UAL Short Courses Ltd, and UAL Arts Temps Ltd.

We’re made up of all types of people, coming together in London, the world’s creative capital. We are designers, artists, performers, thinkers, researchers and makers. Our students, staff and graduates form a global network of creatives, entrepreneurs and leaders. Together, our ideas change the world. Because the world needs creativity.

We are ranked highly across the board. We are ranked first for specialist art and design, second in the world for Art and Design in the 2023 QS World University Rankings (for the fifth year in a row), ranked fifth in sustainability and two of our colleges were rated in the top three fashion schools in the world.

Our culture

We have become one of the world’s most international Universities, welcoming over 22,000 students and 6,000 staff from 130 countries. And, as a global university, staff and students learn from different cultures and perspectives, which leads to new conversations and innovative work. At our very core, everything we do seeks to challenge the status quo by driving social purpose and standing up for what matters.

We welcome applicants from all backgrounds including those who may feel underrepresented in the workforce due to their socioeconomic circumstances such as those from Black, Asian and Minority Ethnic (B.A.M.E.) backgrounds. We aim to be a university where everyone can be themselves and are supported to reach their full potential.

With our commitment to inclusion and diversity, we are proud to be a Race Equality Charter (REC) member to help us reduce barriers that negatively impacts B.A.M.E. staff, a Stonewall Diversity Champion to ensure all LGBTQ+ people are valued at work, a Disability Confident Scheme Committed employer and member of the Business Disability Forum which help us to improve the lives of disabled people in the workplace.

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