Finance Operations and Engagement Administrator

The opportunity

University of the Arts London (UAL) has an exciting opportunity for a skilled Finance Operations and Engagement Officer to support the smooth running of the Finance department.

 

In this varied role, you will undertake a range of office management responsibilities, supporting the delivery of staff training, organising finance staff events and maintaining the finance website.

 

Your key responsibilities will include:

 

• Providing administrative support to the Director and Associate Directors of Finance as required
• Supporting the Finance Leadership team with recruiting, inducting and onboarding new Finance staff
• Supporting system/software change projects
• Administering the Matrix desk and room booking system as required
• Organising, communicating and facilitating staff briefings, staff away days and events, including our yearly Finance training festival
• Updating and maintaining the Finance intranet page and University website

 

This is an excellent opportunity to develop your events, IT and administrative skills and experience, whilst playing a key role at the heart of our Finance department.

Your profile

You will need an excellent working knowledge of MS Office Software (including SharePoint) and will possess experience of setting up IT equipment for training courses, preparing training materials and communicating with large numbers of people effectively.

 

You will also be confident in the use of website video capture software (including Open Broadcast software or Snagit) and will demonstrate knowledge of Finance Information Systems (Agresso/ABW).

 

Excellent teamwork, communication and problem-solving skills will also be essential for success in this role.

 

We are UAL

University of the Arts London (UAL) generates and inspires the creativity the world needs for a better future. Since 1842, our colleges have been defining creative education. With curiosity, imagination and intent we make work which creates lasting change for people and our planet. London is core to who we are, a place where we meet and share ideas with people from different backgrounds and cultures.

Our creative network influences learning, culture, industry and society on a global scale. Our academics and practitioners deliver creative education and inspire new ways of thinking through research and innovation. We work with students at every level from pre-degree and short courses to postgraduate and online learning, enabling them to build the careers they want. Together, we are a community of makers, thinkers, pioneers and storytellers redesigning the future.

As a University we are ranked second in the world for Art and Design. We are formed of 6 Colleges with unique histories and identities: Camberwell College of Arts, Central Saint Martins, Chelsea College of Arts, London College of Communication, London College of Fashion and Wimbledon College of Arts. UAL also has 4 Institutes, 5 Research Centres, 1 Pre-Degree School and 2 subsidiary companies delivering specialist activities.

Application process

We operate a fair and open anonymous selection process. Thus, you will need to create an account and submit an application through our job board. As part of this, you will need to provide a supporting statement/answer some competency questions to demonstrate your suitability. Our recruitment process involves: Application, Shortlisting, Interview and Assessment, Offer, Onboarding.

We understand the benefits of using AI in work. But, if you are thinking of using it to submit an application, we ask you to think about what value it adds. AI tools tend to lack the personal touch and authenticity we value in candidates. We encourage you to showcase your unique knowledge and skills using your own voice.

If we receive a high volume of applications, the closing day date might close early. We aim to communicate any changes to the closing date with at least 24 hours’ notice. If you have any general questions or have accessibility needs, please refer to our Contact us page.

THIS JOB HAS NOW CLOSED