Allocations Coordinator

The opportunity

If you have experience in student accommodation and are looking for an opportunity where you can combine operational expertise, data analysis and customer service within a large and diverse university, this is an opportunity to play a key role ensuring our students have access to the right accommodation throughout their time at University of the Arts London (UAL). 

 

As Allocations Coordinator, you will manage the allocation process across UAL’s student halls portfolio, helping us make the best use of available rooms while delivering an excellent service to current and prospective students. You will monitor occupancy and room availability, manage accommodation requests and more complex cases, and help plan for the different student groups requiring accommodation throughout the year.  

 

This is a varied role which oversees areas including data analysis, void and occupancy management, room moves, contract releases. You will work closely with accommodation providers, colleagues across UAL and other key partners. You will also produce management information and student demand data to identify trends, improve processes and help maximise occupancy across the portfolio.  

 

You will act as a key point of contact for accommodation-related enquiries and issues, handling complaints and complex cases professionally and fairly. As an experienced user of accommodation systems, you will also contribute to system administration, troubleshooting, training and the ongoing development of effective processes and services.  

Your profile

You will bring experience of managing or supervising a student accommodation allocations function, including offer cycles, occupancy management and void control. You will be confident producing and interpreting management information, identifying trends in student demand and using insight to improve services.  

 

You will also have experience of handling complex accommodation processes and casework, together with strong organisational and communication skills. Comfortable balancing competing priorities during busy periods, whilst remaining calm under pressure. You will be able to work collaboratively with colleagues and external partners while maintaining a high standard of customer service. Experience using accommodation or university systems such as Kinetic, Agresso (ABW) or SITS would be particularly relevant.  

 

You will bring sound judgement, a commitment to excellent student service and the ability to identify practical improvements that make processes more efficient and improve the overall student experience.  

We are UAL

University of the Arts London (UAL) generates and inspires the creativity the world needs for a better future. Since 1842, our colleges have been defining creative education. With curiosity, imagination and intent we make work which creates lasting change for people and our planet. London is core to who we are, a place where we meet and share ideas with people from different backgrounds and cultures.

Our creative network influences learning, culture, industry and society on a global scale. Our academics and practitioners deliver creative education and inspire new ways of thinking through research and innovation. We work with students at every level from pre-degree and short courses to postgraduate and online learning, enabling them to build the careers they want. Together, we are a community of makers, thinkers, pioneers and storytellers redesigning the future.

As a University, we are ranked second in the world for Art and Design. We are formed of 6 Colleges with unique histories and identities: Camberwell College of Arts, Central Saint Martins, Chelsea College of Arts, London College of Communication, London College of Fashion and Wimbledon College of Arts. UAL also has 4 Institutes, 5 Research Centres, 1 Pre-Degree School and 2 subsidiary companies delivering specialist activities.

We are a global University, welcoming over 22,000 students and 6,000 staff from 130 countries. We aim to be a university where people can be themselves and feel supported to reach their full potential. That’s why we are proud to hold a Bronze Award from the Race Equality Charter (REC), are members of the Business Disability Forum and Employers for Carers, and maintain our status as a Disability Confident Scheme and Living Wage employer.

Application process

We operate a fair and open anonymous selection process. Thus, you will need to create an account and submit an application through our job board. As part of this, you will need to provide a supporting statement/answer some competency questions to demonstrate your suitability. Our recruitment process involves: Application, Shortlisting, Interview and Assessment, Offer, Onboarding.

We understand the benefits of using AI in work. But, if you are thinking of using it to submit an application, we ask you to think about what value it adds. AI tools tend to lack the personal touch and authenticity we value in candidates. We encourage you to showcase your unique knowledge and skills using your own voice.

If we receive a high volume of applications, the closing day date might close early. We aim to communicate any changes to the closing date with at least 24 hours’ notice. If you have any general questions or have accessibility needs, please refer to our Contact us page.

Please read through our FAQs before applying and Recruitment Process before applying.

Start your application

Candidates are advised to submit applications early.