Finance Administrator

The opportunity

As our Finance Administrator, you’ll play a key role in supporting the day-to-day financial operations of UAL Short Courses Ltd, part of University of the Arts London. You’ll be part of a dynamic and friendly finance team that supports the delivery of thousands of creative short courses each year, helping ensure smooth processes and accurate financial management.

In this varied and hands-on role, you’ll manage key areas of the Purchase Ledger and Sales Ledger, processing invoices, payments, refunds, and journals. You’ll also handle company and agent bookings, liaise with suppliers, tutors, and students, and help ensure compliance with university finance procedures.

You’ll work closely with the Commercial Finance Manager & , Senior Finance Administrator, supporting projects, month-end duties, and continuous improvements to finance systems and processes. With the recent introduction of AccessPlanit, this is an exciting time to join the team as we streamline and modernise our financial operations.

This hybrid role offers a blend of home and on-site working across UAL locations, giving you the flexibility to balance focused independent work with collaborative team days.

Your profile

We’re looking for a proactive and detail-driven Finance Administrator who enjoys working in a fast-paced environment and takes pride in accuracy and great service.

You’ll have:

▪️ Experience working in a finance, accounts, or administrative role.
▪️ A solid understanding of purchase and sales ledger processes.
▪️ Excellent attention to detail and strong organisational skills.
▪️ Confidence working with spreadsheets and finance systems (such as ABW, AccessPlanit, or similar).
▪️ The ability to work collaboratively as part of a supportive team.
▪️ Great communication skills and a customer-focused approach.
▪️ A proactive attitude, able to manage your workload and meet deadlines.

It would be great if you also have:

▪️ Experience in higher education or commercial training environments.
▪️ Knowledge of HEBCI data and reporting.
▪️ Familiarity with journal preparation and month-end processes.

If you’re organised, enjoy problem-solving, and want to play a key role in supporting the financial operations of a creative, dynamic organisation, we’d love to hear from you.

We are UAL

University of the Arts London (UAL) generates and inspires the creativity the world needs for a better future. Since 1842, our colleges have been defining creative education. With curiosity, imagination and intent we make work which creates lasting change for people and our planet. London is core to who we are, a place where we meet and share ideas with people from different backgrounds and cultures.

Our creative network influences learning, culture, industry and society on a global scale. Our academics and practitioners deliver creative education and inspire new ways of thinking through research and innovation. We work with students at every level from pre-degree and short courses to postgraduate and online learning, enabling them to build the careers they want. Together, we are a community of makers, thinkers, pioneers and storytellers redesigning the future.

As a University we are ranked second in the world for Art and Design. We are formed of 6 Colleges with unique histories and identities: Camberwell College of Arts, Central Saint Martins, Chelsea College of Arts, London College of Communication, London College of Fashion and Wimbledon College of Arts. UAL also has 4 Institutes, 5 Research Centres, 1 Pre-Degree School and 2 subsidiary companies delivering specialist activities.

Application process

We operate a fair and open anonymous selection process. Thus, you will need to create an account and submit an application through our job board. As part of this, you will need to provide a supporting statement/answer some competency questions to demonstrate your suitability. Our recruitment process involves: Application, Shortlisting, Interview and Assessment, Offer, Onboarding.

We understand the benefits of using AI in work. But, if you are thinking of using it to submit an application, we ask you to think about what value it adds. AI tools tend to lack the personal touch and authenticity we value in candidates. We encourage you to showcase your unique knowledge and skills using your own voice.

If we receive a high volume of applications, the closing day date might close early. We aim to communicate any changes to the closing date with at least 24 hours’ notice. If you have any general questions or have accessibility needs, please refer to our Contact us page.

Start your application

Candidates are advised to submit applications early.