Administrator (Learning & Teaching) x2

The opportunity

Are you an organised and proactive administrator looking to play a vital role in supporting senior leaders within a world-leading creative institution? We are seeking two dedicated Administrators to join our Learning and Teaching Directorate at University of the Arts London.

As part of our Executive Support Team, you will be key to ensuring the smooth running of the Directorate by providing high-quality administrative and organisational support to the Senior Leadership Team. You will help leaders focus on their strategic priorities by managing diaries, co-ordinating activities, and keeping track of important actions. This will include:

• Coordinating and supporting committees, working groups and other meetings
• Collating information and documentation, including letters, memos, reports and presentations
• Prioritising incoming communications such as emails and calls, acting as a key point of contact for staff, students, and external stakeholders
• Coordinating cross-college events such as staff away days and receptions, by liaising with your colleagues from across the College
• Support purchasing, procurement for goods and services, and raise contracts for hourly paid staff in line with UAL finance procedures.

 

This description is intended to provide an indication of the core responsibilities of the role, however appointments will be made with consideration to the overall balance of skills, experience and expertise across the team.

Your profile

To succeed in this role, you will need strong administrative experience, including experience of supporting colleagues, writing reports, formatting presentations, taking minutes and servicing committees.

Excellent written and spoken English is essential, along with proficiency in Microsoft Office 365 applications such as Word, PowerPoint, Outlook, SharePoint, OneDrive and Excel. You will also be familiar with student administration systems such as SITS.

You will also be able to demonstrate professionalism, discretion and attention to detail in every aspect of your work, handling communications and transactions with efficiency while maintaining the highest standards of confidentiality.

 

  

We are UAL

University of the Arts London (UAL) generates and inspires the creativity the world needs for a better future. Since 1842, our colleges have been defining creative education. With curiosity, imagination and intent we make work which creates lasting change for people and our planet. London is core to who we are, a place where we meet and share ideas with people from different backgrounds and cultures.

Our creative network influences learning, culture, industry and society on a global scale. Our academics and practitioners deliver creative education and inspire new ways of thinking through research and innovation. We work with students at every level from pre-degree and short courses to postgraduate and online learning, enabling them to build the careers they want. Together, we are a community of makers, thinkers, pioneers and storytellers redesigning the future.

As a University we are ranked second in the world for Art and Design. We are formed of 6 Colleges with unique histories and identities: Camberwell College of Arts, Central Saint Martins, Chelsea College of Arts, London College of Communication, London College of Fashion and Wimbledon College of Arts. UAL also has 4 Institutes, 5 Research Centres, 1 Pre-Degree School and 2 subsidiary companies delivering specialist activities.

Application process

We operate a fair and open anonymous selection process. Thus, you will need to create an account and submit an application through our job board. As part of this, you will need to provide a supporting statement/answer some competency questions to demonstrate your suitability. Our recruitment process involves: Application, Shortlisting, Interview and Assessment, Offer, Onboarding.

We understand the benefits of using AI in work. But, if you are thinking of using it to submit an application, we ask you to think about what value it adds. AI tools tend to lack the personal touch and authenticity we value in candidates. We encourage you to showcase your unique knowledge and skills using your own voice.

If we receive a high volume of applications, the closing day date might close early. We aim to communicate any changes to the closing date with at least 24 hours’ notice. If you have any general questions or have accessibility needs, please refer to our Contact us page.

Start your application

Candidates are advised to submit applications early.