Project Administrator (ACE Programme)

The opportunity

This is an exciting opportunity for an experienced administrator to develop their skills and experience, playing a key role supporting a university-wide transformational initiative at University of the Arts London (UAL).

The Academic Capacity and Experience Programme was established as part of the university’s student experience plan and is fundamental to the delivery of the UAL ten-year strategy to give our students the education they need to flourish in a changing world and bring a high-quality creative education to more students than ever before.

As the Project Administrator you will be working across the university with a range of stakeholders, juggling a range of tasks, and supporting colleagues to deliver the project to schedule.

Your responsibilities will include:

• Diary support and coordination: scheduling meetings within the team, across the university and externally, ensuring rooms are booked and catering is arranged, as necessary

• Supporting meetings via the preparation of agendas, and the collation, and distribution of papers in a timely manner

• Note-taking; recording and collating the outputs from meetings in a timely manner, including tracking follow up actions

• Maintaining and updating records and documentation appropriate to the project as required; this may take the form of formal project documentation, committee papers or a progress log

• Managing the project’s mailbox

• Supporting the organisation of team or stakeholder events, as necessary

• Maintaining the team SharePoint site

You will be happy to work in a flexible and hybrid way, working at least one full day in the office and 3 days from home. The schedule is flexible and will be mutually agreed with the appointed candidate in accordance to operational requirements.

Your profile

You will be educated to A-level or equivalent, with a high standard of English language proficiency, a good standard of numeracy and an ability to read and interpret basic data.

Demonstrable administrative experience (including experience of scheduling face to face, Teams and hybrid meetings) is essential.

You will also need to be proficient in MS Office (Office 365 including Outlook, Teams, Word, PowerPoint, Outlook, SharePoint, and OneDrive).

Good oral and written communication skills are equally important.

We are UAL

University of the Arts London (UAL) generates and inspires the creativity the world needs for a better future. Since 1842, our colleges have been defining creative education. With curiosity, imagination and intent we make work which creates lasting change for people and our planet. London is core to who we are, a place where we meet and share ideas with people from different backgrounds and cultures.

Our creative network influences learning, culture, industry and society on a global scale. Our academics and practitioners deliver creative education and inspire new ways of thinking through research and innovation. We work with students at every level from pre-degree and short courses to postgraduate and online learning, enabling them to build the careers they want. Together, we are a community of makers, thinkers, pioneers and storytellers redesigning the future.

As a University we are ranked second in the world for Art and Design. We are formed of 6 Colleges with unique histories and identities: Camberwell College of Arts, Central Saint Martins, Chelsea College of Arts, London College of Communication, London College of Fashion and Wimbledon College of Arts. UAL also has 4 Institutes, 5 Research Centres, 1 Pre-Degree School and 2 subsidiary companies delivering specialist activities.

Application process

We operate a fair and open anonymous selection process. Thus, you will need to create an account and submit an application through our job board. As part of this, you will need to provide a supporting statement/answer some competency questions to demonstrate your suitability. Our recruitment process involves: Application, Shortlisting, Interview and Assessment, Offer, Onboarding.

We understand the benefits of using AI in work. But, if you are thinking of using it to submit an application, we ask you to think about what value it adds. AI tools tend to lack the personal touch and authenticity we value in candidates. We encourage you to showcase your unique knowledge and skills using your own voice.

If we receive a high volume of applications, the closing day date might close early. We aim to communicate any changes to the closing date with at least 24 hours’ notice. If you have any general questions or have accessibility needs, please refer to our Contact us page.

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